Time-saving Tips on Managing Your Employees

Managing employees requires a lot of organization. This organization can be very time-consuming. Fortunately, you can reduce time spent managing employees in many ways. Below are just a handful of different ways to save time.

Outsource your payroll

Paying employees can be time-consuming – especially if you have many different employees working separate roles or irregular hours. Outsourcing your payroll can often be beneficial, helping you free up a lot of time spent managing your employees’ payroll. By doing this, you will also ensure that payments are always accurate and that compliance measures such as CIS payments and employee benefits are taken care of. Spend time shopping around to find an accountant that you can trust with this role.

Embrace automation

Many HR tasks can be automated with software to help you save time. If you often spend hours forming rotas, you could consider automating the process with rota software. You can also automate your payroll – including calculating tax and holiday pay. Some HR software may be better suited to larger companies, while other software may be ideal for small companies. By reading reviews and downloading free trials, you can identify the best software for your needs.

Host less meetings

It can sometimes be necessary to host team meetings to build camaraderie and get everyone on the same page. However, hosting weekly or daily meetings at an allotted time could be a waste of energy. If the purpose of the meeting is to share information, consider whether it would be quicker and easier to share information in a group chat or via a mass email. Meetings are better suited to complex or sensitive information or activities such as brainstorming.

Create an e-learning platform/employee handbook

When it comes to training employees, there should always be some hands-on training involved. However, you may be able to teach a lot of basic tasks and processes via online learning (AKA e-learning). There are programs and apps that you can use to set this up. Employees can find employee handbooks useful as a guide and it’s something to which they can refer back when they need some information and clarification. This could reduce time spent helping new employees with queries.

Spend MORE time on recruitment

Recruiting new employees is a process that should never be rushed. It is important that you consider a broad range of applicants and that you spend enough time on each applicant to make the best hiring decision. If you rush the process, there is more chance you will hire someone that is unfit for the role. This could cost you more time in the future – you could end up spending lots of time fixing employee mistakes or you could end up having to recruit again sooner if the employee leaves or is made to quit. By spending more time on recruitment, you will potentially save more time in the future.